The SA is proud to allocate over $1.7 million

to GW student orgs each year!

Learn how your org could benefit too!

Student organizations are the heart of GW, and that's why every student org has the opportunity to submit a budget request each spring to receive funds by allocation.
Allocations
General Allocations.
Each spring, student organizations submit to the Finance Committee their proposed budgets for the coming year. The Finance Committee then deliberates on these budget requests and, in accordance with the Bylaws, allocates no more than 70 percent of the total SA budget for the coming fiscal year.
FY18’s budget was about $1.7 million, and about $887,000 was allocated initially (~70 percent of $1.7 million). Typically, around $5 million is requested by organizations for their initial budgets. Because of this, almost no organization ever receives 100 percent of their general allocations request.
Allocation Appeals.
Organizations dissatisfied with their budgetary allocation may file an appeal within a set timeframe, which occurs shortly after allocations are announced. They can also request a more detailed explanation from the Committee explaining how the Committee arrived at the relevant budgetary allocation, and if this explanation is satisfactory, they may cancel their appeal.
 
Appeals are handled by the Allocations Appeals Committee, which is comprised of the Leadership Committee (minus the Finance Chair and Vice-Chair) as well as, in a non-voting role, the Vice President of Diversity and Inclusion.
Appeals are handled by the Allocations Appeals Committee, which is comprised of the Leadership Committee (minus the Finance Chair and Vice-Chair) as well as, in a non-voting role, the Vice President of Diversity and Inclusion.
The AAC reviews only original, unmodified budgets – no changes can be made by the organizations between their original submission and their subsequent appeal. The AAC then, by simple majority, votes to either affirm or modify the Finance Committee’s allocations in line-item form. In accordance with the Bylaws, the AAC may not allocate more than 5 percent of the total SA budget. About $88,000 was disbursed by the AAC in spring 2017 (~5 percent of $1.7 million).
Co-Sponsorships & Micro-Loans
Wanting to request a co-sponsorship?
A co-sponsorship is a request for funding of an on-campus event open to all GW students. Your request is considered by the SA Senate Finance Committee.
Submitting a Co-Sponsorship: Step-by-Step Instructions
  1. Login to GW Engage and select your organization under the "hamburger menu."
  2. Click "Finance" under the "Organization Tools" menu.
  3. Click the blue "Create New Request" button, then click "Create Budget Request."
  4. Click "SA Co-Sponsorship Budget."
  5. Complete the "Request" tab of the form, then click "Next."
  6. Complete the "Basic Program Information" page, then click "Next."
  7. Complete the "Attendance Information" page, then click "Next."
  8. Complete the "Financial Contributions & Event Info" page, then click "Next."
  9. Select "Budget Section Name" to create the actual budget.
    1. Change the "Budget Section Name" to match what that section might be for. Example –– Food or Venue.
    2. Click "Add Item" to add the line items to each section.
    3. To add another budget section, click "+Another 'Budget Section Name' Section."
    4. Refresh the page after adding a section for it to appear in the budget form.
  10. After you have completed the "Budget" tab, click "Submit."

Following your submission, the SA Finance Committee will review and provide you with an approved allocation. You will receive notification of this via email.

Having difficulties with this process? View screenshots of these steps or send an email to gwsafinance@gmail.com.

A micro-loan is a request for a loan to a student organization. Your request is considered by the SA Senate Finance Committee.
Wanting to request a micro-loan?

More instructions to come. For step-by-step instructions, please email us at gwsa@gwu.edu.

Line Item Transfers
Wanting to line item transfer?
You may find that you have under/over estimated costs for parts of your program. Line Item Transfers may be used to transfer allocated funds from one category to the same category within an approved program (i.e. General Supplies to General Supples; not General Supplies to Food). Your request is considered by the SA Senate Finance Committee.

More instructions to come. For step-by-step instructions, please email us at gwsa@gwu.edu.

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